Equipment Rental Software
Every Part of Your Rental Business, Working as One.
Trusted by 2,300+ rental teams
Go live in weeks, not months
Transparent pricing
Trusted by Rental Teams Across North America
What Starts to Break as Your Rentals Grow
Availability Guesswork
What's free lives on a whiteboard, a calendar, or in one person's head, so every request means a phone call before anyone can confirm it.
Accounting Mismatches
Invoices, payments, and customers stop tying out, and finance ends up reconciling rental and accounting records manually at month-end.
Maintenance Blind Spots
Equipment goes out before it’s ready or comes back damaged with no record, so a bad rental only surfaces after the customer complains.
Manual Billing
Long-term rentals mean invoicing every cycle manually, no payment automation, and chasing overdue customers from memory alone.
Turn Rental Blind Spots Into Revenue
1.2M
Customers Managed Seamlessly
22%
Quarterly Revenue Growth
3.1M
Orders Created with Ease
THE RENTAL CONTROL LOOP
See Every Rental Move in One View, With the Context To Act Confidently.
HOW IT ALL WORKS TOGETHER
Four Parts of Your Business, One Connected Record.
Manage All Equipment in One Place
Service Stays Tied to Rentals
Put Payment on Autopilot
Keep Accounting Aligned with Each Rental
Give Your Rental Team More Capacity To Execute
MOBILE & FIELD USE
Built for the Yard, Not Just the Office
RENTAL WEBSTORE
Let Customers Book Without a Call
Connect Every Part of Your Equipment Rental Workflow
The Full Rental Workflow, So Nothing Slips
Billing & Collections
Orders & Availability View
Equipment Maintenance Tools
Tracking & Damage Evidence
Mobile & Field Use
Accounting Integrations Hub
Rental Webstore
Billing & Collections
Collect Payments Without the Follow-up
Recurring billing generates the invoice and collects payment on the due date, so long-term rentals stop meaning manual invoicing every cycle. A per-cycle dashboard shows what's paid and pending, so nothing slips through. Deposits and damage charges sync straight to QuickBooks at the invoice and payment level; no journal entries to clean up.
Orders & Availability View
Run the Whole Day From One Screen
See what's available, reserved, out, due back, or overdue without asking one person. The availability calendar, request-to-order flow, equipment swaps, and returns all live in one place. So the office, yard, and field check for themselves instead of routing questions through the owner or ops lead during a packed rental season or a chaotic Monday morning.
Equipment Maintenance Tools
Keep Every Unit Ready to Go Out
Maintenance holds hinder availability; equipment that isn't ready simply can't be rented out. In EZRentOut, work orders, recurring service schedules, and inspection records live with the equipment, giving the service lead a record of what happened and when, instead of piecing it together after a customer complains weeks later.
Tracking & Damage Evidence
Track Every Unit, Document Every Return
Scan-based custody and GPS or telematics data show where each unit sits right now. Damage photos captured at rent-out and return create a record nobody has to reconstruct from memory later. When a unit comes back damaged, there's evidence instead of an argument.
Mobile & Field Use
Built for the Yard, Not Just the Office
Renting out and returning equipment, scanning items, and capturing damage photos can all be done from a phone in the yard or on site. This gives the crew a faster alternative to exchanging texts or paperwork throughout the day. Offline work logs keep fieldwork moving when the signal drops, and all updates sync once the connection returns, keeping field and office records aligned.
Accounting Integrations Hub
Automate the Handoff to Accounting
QuickBooks Online and Desktop, Sage, Xero, and payment gateways connect directly, so moving to EZRentOut doesn't mean ripping out the accounting system your business already trusts and depends on every day. Invoices, payments, and taxes sync automatically, keeping the books clean without a manual reconciliation step at the end of every single billing cycle.
Rental Webstore
Go Online in One Click
Publish available equipment to a branded rental webstore where customers can browse, check availability, and request a rental online without picking up the phone or waiting for a callback. Online orders flow directly into the same availability and billing workflows that the team runs day to day, so nothing gets typed in twice by hand.
Confidence Built on Results!
4.6/5
4.5/5
G2 Overall Sentiment
0 (Difficult)
10 (Easy)
<1 Day
>12 Months
<6 Months
48+ Months
Works With the Rental Stack You Already Run
- Accounting — QuickBooks Online, QuickBooks Desktop, Sage, Xero, Avalara
- Payment Gateways — Stripe, PayPal, Square, Plug’n Pay, Authorize.Net
- GPS & Telematics — Samsara, Hapn, John Deere, Trackunit
- Identity Providers — Okta, OneLogin, Centrify, Azure AD, Ping Identity
- CMS — WordPress, Magento
- Backup — Dropbox, OneDrive
Ready to See What Your Rental Stack Is Missing?
Customer Outcomes That Speak for Themselves
SAVED PER YEAR
“It is super easy to use, and super easy to learn. EZRentOut; the name does what it says!”
PROJECT VALUE SUPPORTED
“Used to keep equipment accountable and reporting clear across 20+ active projects. “I’ve been thrilled with the dependability EZRentOut offers.”
REDUCTION IN COSTS
“EZRentOut decreases the amount of rework, chasing down the equipment, and knowing whether or not we’ve done the maintenance.”
HOURS SAVED PER YEAR
“Automated critical workflows so daily ops do not require manual follow-ups or extra admin overhead. “EZRentOut is definitely the best value out there!”
FASTER TURNAROUND
“Manages 300+ orders and saves ~30 hours weekly by automating lending workflows in EZRentOut.”
EFFICIENCY IMPROVEMENT
“Fast, reliable support has made it easier to run day-to-day operations as we scale locations.”
Get to Value Faster Without Owning the Rollout Alone
Guided Onboarding
Work with a specialist who maps your rental workflow into a clear rollout plan before go-live.
Live in Weeks, Not Months
Move from setup to a running rental workflow in weeks, without a multi-month implementation.
Quarterly Business Health Checks
Get ongoing post-launch guidance to help your team adopt EZRentOut smoothly and confidently.
Frequently Asked Questions
EZRentOut keeps availability accurate by giving the whole team, not just one person, a single live view of what’s available, reserved, out, due back, overdue, or in maintenance. Every rent-out, return, and maintenance hold updates that view instantly across the yard, the office, and the field, so nobody is checking a whiteboard, a calendar, a spreadsheet, or someone’s memory that can fall out of sync the moment a rental season gets busy, a unit changes hands mid-week, or a customer calls asking what’s free right now.
Yes. EZRentOut syncs with QuickBooks Online and Desktop. Invoices and payments move automatically between the two systems, so finance sees the same numbers in QuickBooks that the team sees in EZRentOut every single day. Month-end reconciliation stops being a manual hunt for mismatches, and the QuickBooks handoff stays something the business can trust rather than double-check by hand every billing cycle, quarter after quarter.
Maintenance is connected directly to availability, so a unit that’s due for service, mid-repair, or flagged for damage simply can’t be rented out until it’s cleared. Work orders, preventive maintenance, recurring service schedules, and damage photos captured at rent-out and return all live with the equipment record, giving the service lead evidence of what actually happened and when, instead of a guess pieced together after a customer calls in with a complaint weeks after the unit already left the yard and moved on to the next job.
Yes. The EZRentOut mobile app supports rent-outs, returns, scanning, and damage photos directly from a phone in the yard or on a job site, so field work doesn’t mean carrying paper or texting updates back to the office all day long, every day, on every job. Offline work logs keep things moving when signal drops on a remote site, then sync automatically the moment the connection comes back, so nothing gets lost, duplicated, or re-entered twice by hand once the crew is back within range of a signal again later that day.
EZRentOut is built for equipment-heavy rental operators, with construction as the leading vertical, alongside oil and gas, trailers, forklifts, scaffolding, industrial equipment, and utilities. If your business rents high-value mobile units and needs availability, maintenance, damage tracking, and billing to stay connected as the operation grows, EZRentOut is built to fit how your team already works day to day, not the other way around, no matter which of these industries your equipment serves this year.
